Webinars | COVID Vaccine Resources | Vaccine Deployment | Vaccine Administration, Handling, and Billing | Patient Information

APA COVID-19 Vaccine Communication Toolkit - Click here to download full toolkit
On January 18, Phase 1B started in Arkansas and 440,000 Arkansans were added to the list of eligible individuals for the COVID-19 vaccine. Supply of the vaccine continues to be constrained (and will be for the foreseeable future) which has already led to higher foot traffic and call volume by vaccine seekers. APA is providing this communications toolkit for pharmacists to use to help communicate to the public about the vaccine and to help alleviate some of the enormous pressure pharmacists are under. The toolkit includes:

• Door Signs - choose one of four signs to post on your pharmacy door, based on your vaccination status, letting the public know if you accepting appointments via website/telephone or if you are temporarily out of vaccines
• Recommendations for Waitlist/Scheduling online platforms, including information on a free upgrade for healthcare workers
• Social media posts showing your pharmacy's vaccination status
• Social media posts about the COVID-19 vaccines
• CDC's Quick Answers for Healthcare Professionals to Common Questions PDF
• Patient Handout - Get Started with V-Safe

Breaking News Update - March 30, 2021 - Governor Hutchinson Opens COVID Vaccination to All Arkansans Ages 16+
On Tuesday, March 30, Governor Asa Hutchinson moved Arkansas into Phase 2, making any Arkansan ages 16 and over eligible to receive the COVID-19 vaccine. Note: The Pfizer vaccine is currently the only COVID-19 vaccine approved for ages 16 and over. Moderna and Johnson & Johnson is approved for ages 18 and over.

• Per Arkansas Department of Health, people who are employed in Arkansas but reside out of state may be vaccinated in Arkansas.
• Full List of COVID-19 Vaccinating Pharmacies in Arkansas

Webinars

• APA COVID-19 Vaccine Webinar - Sunday, January 31, 2021
• APA COVID-19 Vaccine Webinar - Sunday, January 17, 2021
• APA COVID-19 Vaccine Webinar - Wednesday, January 13, 2021
• APA COVID-19 Vaccine Webinar - Sunday, January 10, 2021
• APA COVID-19 Vaccine Webinar - Sunday, January 3, 2021
• APA COVID-19 Vaccine Webinar - Tuesday, December 29
• APA COVID-19 Vaccine Webinar - Monday, December 28
• APA COVID-19 Vaccine Webinar - Monday, December 14
• APA COVID-19 Vaccine Webinar - Tuesday, November 24

COVID Vaccine Resources

• Letter to Healthcare Workers from Arkansas Department of Health Regarding COVID-19 Vaccination
• Pfizer Vaccine Website
• Moderna Vaccine Website
• CDC Training Courses for Pfizer and Moderna Vaccines
• CPESN - COVID-19 General Tips and Expectations
• COVID-19 Vaccine Program Enrollment Instructions - This document will walk you through the CDC COVID-19 Vaccine Program Enrollment with the Arkansas Department of Health. Arkansas pharmacies that wish to order and receive COVID-19 vaccines to administer to their staff, patients, or others must enroll in the CDC COVID-19 Vaccination Program through the Arkansas Department of Health. NOTE: There are training requirements with a record of completion that need to be documented with the state. We are working on getting clarification on these requirements, especially any redundancies to training you've previously completed. We expect to have multiple webinars with Dr. Jennifer Dillaha, Medical Director of Immunizations and Outbreak Response and Rachel Odom, VFC/AFIX Nurse Coordinator in the next few weeks.
• COVID-19 Provider Resource Links - A list of COVID-19 vaccine training and information resources including vaccine storage and handling guidance, satellite and off-site vaccination clinics, provider support, EUA information and more.
• COVID-19 Vaccination - Medicaid Conference Presentation
  
• COVID-19 Vaccine Training and Information Links

• Pharmacies Currently Administering COVID-19 Vaccines
• Healthcare Provider Lists - If you are looking for a list of healthcare providers in your area to vaccinate, the Arkansas Department of Health has compiled lists of healthcare workers on their website.
• Arkansas Hospitals COVID-19 Vaccine - Week 1 
• Pharmacies Assigned to Long-Term Care Facilities
• Arkansas Department of Health COVID-19 Vaccine Draft Plan
• COVID-19 Vaccination Program Interim Playbook for Jurisdiction Operations
• Strategy for Distributing a COVID-19 Vaccine
• Vaccine Distribution Process
  

• Arkansas Board of Pharmacy Guidance on Vaccine Clinics, Using Techs and Interns to Administer, and Partnering with Other Healthcare Providers
• CDC’s COVID-19 Vaccination Communication Toolkit for Medical Centers, Clinics, and Clinicians
• Interim Clinical Considerations for Use of Pfizer-BioNTech COVID-19 Vaccine
• Product Information Guide for Providers
• Pfizer COVID-19 Standing Orders for Administering Vaccine to Persons 16 Years of Age and Older
  
• CDC - Coadministration of COVID-19 Vaccine with Other Vaccines
• How to Manage COVID-19 Vaccination Efforts in Patients in Quarantine, Exposed to, or Infected with COVID-19 in Long Term Care Settings or Other Settings
  
  
• Triage of Persons Presenting for Pfizer COVID-19 Vaccination
• Provider Universal COVID-19 Patient Consent Form - 2 Pages - Updated 2/9/21 as Fillable PDF Form and to add additional vaccine options
• Provider Universal COVID-19 Patient Consent Form - Spanish - Updated form coming soon
• COVID-19 Vaccination Record Card
• COVID-19 Vaccine Inventory Management
• WebIZ Flat File Data Import (Updated March 29)
• New Flat File Specifications
• Flat File Template
• Reminders and Tips
• Converting a flat file to the appropriate format
• Verifying Flat File Uploads
• Entering COVID Vaccine Doses - Adding Race / Ethnicity
  *The Arkansas Department of Health is reminding all COVID vaccinating pharmacies to make sure you are including the race, ethnicity, and demographics information in all flat file uploads as that information is needed.
• PioneerRx Workflow
• Dry Ice Response Guide
• V-Safe Information Sheet
  
  
• COVID-19 Vaccine Billing and Reimbursement
• Blue Cross Blue Shield Pharmacist Credentialing for Medical Benefits
• CVS Pharmacy Update - COVID-19 Vaccine Administration Network
• NCPDP Emergency Preparedness Guidance - COVID-19 Vaccines (information on vaccine billing)
  
  
• CDC’s COVID-19 Vaccination Communication Toolkit for Medical Centers, Clinics, and Clinicians
• COVID-19 Test Results Online Reporting Tool - The Arkansas Department of Health has launched a new online reporting tool for all COVID-19 testing. The online form allows for reporting of a single patient or multiple patients and is preferable compared to faxing results to allow for accurate information available for immediate use and contact tracing. It is critical to report results as quickly and accurately as possible so that patients can receive timely follow-up and care. Dr. Jennifer Dillaha, Arkansas Department of Health State Epidemiologist and Medical Director of Immunizations and Outbreak Response, has shared a presentation with APA to help inform pharmacists about using the ADH portal for reporting COVID-19 test results. Click here to download the presentation.
• In order to administer the COVID-19 vaccination to patients 18 years of age or younger, pharmacists must inform the patient and the adult caregiver of the importance of a well-child visit with a pediatrician or other licensed primary-care provider and refer patients as appropriate. A Task Force on Pharmacist Engagement in State-Based COVID Vaccination has developed three tools for use by pharmacists to satisfy this requirement:
• Well-Child Visit Brochure
• Referral Form Well-Child Visit (Template)
• Well-Child Checkup Letter (Template)
  
  
• CDC Redistribution Agreement
• APA & ADH Hub & Spoke Agreement

• COVID Vaccination Shot Card
• Pfizer Fact Sheet for Recipients